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Administrative & Operations | Part-time

Downtown Wheaton Association

Phone: (630) 682-0633


The Administrative & Operations Assistant supports the administrative functions of the DWA office and staff, including, but not limited to data entry, filing, managing the general email inbox, processing DWA gift certificate transactions, meeting scheduling, general organization, generating check requests, reconciling credit card statements, mailings, and more. Additionally, the Administrative & Operations Assistant supports the Marketing & Events Manager by assisting at DWA events, which often occur in the evenings and on weekends.

Job Requirements:

  • Take ownership of the administrative and office needs of the Downtown Wheaton Association and its staff.

  • Manage the general email inbox, responding to customer inquiries and/or forwarding emails accordingly.

  • Sort and distribute mail.

  • Respond to incoming Facebook and Instagram direct messages.

  • Answer phone calls to the main office line.

  • Assist Marketing & Events Manager with light marketing tasks.

  • Deposit incoming checks and communicate with DWA Bookkeeper.

  • Make deliveries and/or pick-ups from within and around Downtown Wheaton.

  • Update DWA website as needed.

  • Maintain printed and digital files.

  • Assist with sponsorship fulfillment.

  • Assist with calendar management.

  • Assist with volunteer program.

Other duties as needed.


  • Strong communication, writing, and grammar skills required.

  • Strong administration and organizational skills required.

  • Customer service skills required.

  • Technology literacy required.

  • Comfortable working in a fast-paced environment.

  • May be required to lift/stand/take an active role, sometimes in inclement weather, during or in preparation for DWA events.

Additional Details:

This is a part-time position requiring flexibility to sometimes work nights and weekends.

Hourly, $16/hour

30 hours/week

Hybrid. Tuesday-Thursday in-office (hours are somewhat flexible for the right candidate)

Parking pass included

Application Instructions:

Please send cover letter and resume to

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